Schedule of Events.
All schedule times and locations are subject to change. Dress Attire: Business Casual unless otherwise noted on the schedule below. Scroll down for the dress code key.
Attendee information.
6:00 p.m. – 7:00 p.m.
Executive Committee Hospitality (by Invitation, only)
Dress: Casual (jeans permitted)
Location: Angela Ripley’s Suite
7:15 p.m. – 9:15 p.m.
Executive Committee Dinner (by Invitation, only)
Dress: Casual (jeans permitted)
Location: OFFSITE
Moonshine Patio Bar & Grill
Sunday House
303 Red River Street
Austin, TX 78701
Dress Code Key
Business:
MEN – Suit and Tie or Jacket and Tie
WOMEN – Suit (pants or skirt), Dress, Pants/Skirt & Blouse/Sweater
Business Casual:
MEN – Jacket Optional, Casual Pants (khakis) with Collared Shirt or Golf Shirt
WOMEN – Casual Dress, Sun Dress, Casual Pants/Skirt with Blouse/Sweater, or Golf Shirt
Casual:
MEN – Casual Pants, Jeans, or Shorts with Golf Shirt
WOMEN – Very Casual Dress/Skirt or Sun Dress, Casual Pants, Shorts or Jeans
9:00 a.m. – 5:00 p.m.
Headquarters Office and Registration Open
Location: Meeting Room 614, 6th Floor
9:00 a.m. – 4:00 p.m.
Executive Committee Meeting
Continental Breakfast – 8:30 a.m.
Buffet Lunch – 12:00 p.m.
Location: Meeting Room 602, 6th Floor
2:00 p.m. – 5:00 p.m.
Council for Best Practices Meeting
Location: Meeting Room 615AB, 6th Floor
Room opens at 1:30 p.m. Hot and cold beverages and light snacks will be available.
6:00 p.m. – 7:00 p.m.
Executive Committee and Council for Best Practices Reception (by Invitation, only)
Location: Austin Grand Ballroom, Salon J, 6th Floor
7:15 p.m. – 9:15 p.m.
Executive Committee and Council for Best Practices Dinner (by Invitation, only)
Location: Austin Grand Ballroom, Salon J, 6th Floor
Dress Code Key
Business:
MEN – Suit and Tie or Jacket and Tie
WOMEN – Suit (pants or skirt), Dress, Pants/Skirt & Blouse/Sweater
Business Casual:
MEN – Jacket Optional, Casual Pants (khakis) with Collared Shirt or Golf Shirt
WOMEN – Casual Dress, Sun Dress, Casual Pants/Skirt with Blouse/Sweater, or Golf Shirt
Casual:
MEN – Casual Pants, Jeans, or Shorts with Golf Shirt
WOMEN – Very Casual Dress/Skirt or Sun Dress, Casual Pants, Shorts or Jeans
8:45 a.m. – 5:00 p.m.
Headquarters Office and Registration Open
Location: Meeting Room 614, 6th Floor
9:00 a.m. – 3:00 p.m.
Diversity Council Meeting for Work Group Chairs/Co-Chairs
Breakfast on Own
Buffet Lunch – 12:00 p.m.
Location: Meeting Room 615A, 6th Floor
9:30 a.m. – 4:00 p.m.
Executive Committee Meeting
Continental Breakfast – 8:30 a.m.
Location: Meeting Room 602, 6th Floor
Lunch – 12:15 p.m.
Location: OFFSITE
Hotel Van Zandt with the Best Practices Symposium (by Invitation, only)
1:00 p.m. – 5:00 p.m.
Finance Committee Meeting
Location: Meeting Room 619, 6th Floor
4:00 p.m. – 5:00 p.m.
Big “I” Media Training brought to you by Trusted Choice®
All Big “I” Members and state association staff welcome to attend.
Location: Meeting Room 616AB, 6th Floor
Make time to up your PR game! In today’s competitive media landscape, effective communication is more than just marketing and messaging—it’s strategy. Led by Big “I” PR partner Rosen Group, this session offers an insider’s look at how to build and amplify your brand through earned media and strategic communications—leveraging assets provided by the Big “I” and state associations. Learn best practices for positioning your agency as an authoritative source, identifying newsworthy stories, engaging media, and leveraging association assets to amplify your company. Whether you’re looking to sharpen your media relations, engage local media, or coordinate campaigns with state partners, this session will provide actionable insights, real-world examples, and practical tools to elevate your PR strategy and drive stronger industry visibility.
6:30 p.m. – 8:30 p.m.
Executive Committee Dinner with Chairs of Government Affairs Committee and InsurPac Board of Trustees (by Invitation, only)
Location: OFFSITE
Perry’s Steakhouse & Grille Downtown
Vault Room
114 W. 7th Street
Austin, TX 78701
6:30 p.m. – 8:30 p.m.
Finance Committee Dinner (by Invitation, only)
Location: OFFSITE
Perry’s Steakhouse & Grille Downtown
Longhorn Room
114 W. 7th Street
Austin, TX 78701
Dress Code Key
Business:
MEN – Suit and Tie or Jacket and Tie
WOMEN – Suit (pants or skirt), Dress, Pants/Skirt & Blouse/Sweater
Business Casual:
MEN – Jacket Optional, Casual Pants (khakis) with Collared Shirt or Golf Shirt
WOMEN – Casual Dress, Sun Dress, Casual Pants/Skirt with Blouse/Sweater, or Golf Shirt
Casual:
MEN – Casual Pants, Jeans, or Shorts with Golf Shirt
WOMEN – Very Casual Dress/Skirt or Sun Dress, Casual Pants, Shorts or Jeans
7:30 a.m. – 5:15 p.m.
Headquarters Office and Registration Open
Location: Meeting Room 614, 6th Floor
8:00 a.m. – 10:00 a.m.
“Informal” Government Affairs Committee Meeting
Location: Meeting Room 617, 6th Floor
9:00 a.m. – 10:30 a.m.
Steering Committee Meeting (by Invitation, only)
Location: Meeting Room 619, 6th Floor
10:00 a.m. – 12:00 p.m.
State Lobbyist Meeting
Location: Meeting Room 400-402, 4th Floor
11:00 a.m. – 1:00 p.m.
New Director Orientation (by Invitation, only)
Buffet Lunch – 12:00 p.m.
Location: Meeting Room 616AB, 6th Floor
1:00 p.m. – 3:00 p.m.
IAAE Meeting (by Invitation, only)
Location: Meeting Room 400-402, 4th Floor
2:00 p.m. – 3:00 p.m.
CLOSED Board of Directors Meeting – Only Directors, Executive Committee, IIABA President & CEO, IIABA COO & CFO, and IIABA General Counsel to Attend
Location: Austin Grand Ballroom, Salon H-K, 6th Floor
2:00 p.m. – 4:00 p.m.
Big “I” Leadership Guest Trivia Time Event
Location: Meeting Room 615AB, 6th Floor
3:15 p.m. – 5:00 p.m.
OPEN Board of Directors Meeting – All Attendees at the Winter Meeting are Invited to Attend
Location: Austin Grand Ballroom, Salon H-K, 6th Floor
5:00 p.m. – 6:00 p.m.
Board of Directors Reception
Location: Meeting Room 400-402, 4th Floor
Dress Code Key
Business:
MEN – Suit and Tie or Jacket and Tie
WOMEN – Suit (pants or skirt), Dress, Pants/Skirt & Blouse/Sweater
Business Casual:
MEN – Jacket Optional, Casual Pants (khakis) with Collared Shirt or Golf Shirt
WOMEN – Casual Dress, Sun Dress, Casual Pants/Skirt with Blouse/Sweater, or Golf Shirt
Casual:
MEN – Casual Pants, Jeans, or Shorts with Golf Shirt
WOMEN – Very Casual Dress/Skirt or Sun Dress, Casual Pants, Shorts or Jeans
7:45 a.m. – 9:00 a.m.
RLI Breakfast (by Invitation, only)
Location: Meeting Room 602, 6th Floor
8:30 a.m. – 5:00 p.m.
Headquarters Office and Registration Open
Location: Meeting Room 614, 6th Floor
9:00 a.m. – 3:00 p.m.
OPEN Board of Directors Meeting – All Attendees at the Winter Meeting are Invited to Attend
Location: Austin Grand Ballroom, Salon H-K, 6th Floor
12:00 p.m. – 1:45 p.m.
Breakout Session Luncheon/Meeting
Facilitator: Greg Sandrock
Location: Meeting Room 602, 6th Floor
Facilitator: Bryan Clinkscales
Location: Meeting Room 615A, 6th Floor
Facilitator: Chip Atkins
Location: Meeting Room 615B, 6th Floor
Facilitator: Andy Siegel
Location: Meeting Room 616A, 6th Floor
Facilitator: Scott McBride
Location: Meeting Room 616B, 6th Floor
Facilitator: Todd Jackson
Location: Meeting Room 617, 6th Floor
3:00 p.m. – 4:00 p.m.
CLOSED Board of Directors Meeting – Only Directors, Executive Committee, IIABA President & CEO, IIABA COO & CFO, and IIABA General Counsel to Attend
Location: Austin Grand Ballroom, Salon H-K, 6th Floor
4:00 p.m. – 5:30 p.m.
CLOSED Executive Committee Meeting (by Invitation, only)
Location: Meeting Room 602, 6th Floor
6:00 p.m. – 7:00 p.m.
Executive Committee Hospitality (by Invitation, only)
Location: Angela Ripley’s Suite
7:30 p.m. – 9:30 p.m.
Executive Committee Dinner (by Invitation, only)
Location: OFFSITE
Roaring Fork
(located in The Stephen F Austin Royal Sonesta Hotel)
West Bar Saloon
701 Congress Avenue
Austin, TX 78701
Dress Code Key
Business:
MEN – Suit and Tie or Jacket and Tie
WOMEN – Suit (pants or skirt), Dress, Pants/Skirt & Blouse/Sweater
Business Casual:
MEN – Jacket Optional, Casual Pants (khakis) with Collared Shirt or Golf Shirt
WOMEN – Casual Dress, Sun Dress, Casual Pants/Skirt with Blouse/Sweater, or Golf Shirt
Casual:
MEN – Casual Pants, Jeans, or Shorts with Golf Shirt
WOMEN – Very Casual Dress/Skirt or Sun Dress, Casual Pants, Shorts or Jeans