Annual Convention

Exhibit Booth Assignments

Exhibitors should check the LIVE TRADESHOW MAP for assigned booth numbers after registering. We do not email booth assignments. It is the responsibility of the exhibitor to check the map for booth locations in order to complete order forms. Assignments will be FINAL no later than Sept. XX.

Booths will be assigned in the order that they are received, with priority always given to Palmetto Partners first in order by level. IIABSC will contact you should any adjustments need to be made to payments or if we need alternate booth selections from you.

Tradeshow map mobile viewing: To view booth layout on your smartphone when it doesn’t automatically popup, please tap three-line menu in top left corner and select “Expo” or “Annual Convention Registration” under the Event Maps section.

The exhibit hall map is drawn as close to scale as possible but it is NOT exact.

IIABSC reserves the right to make adjustments as needed.

Exhibitor Agenda

SUNDAY, OCT 12
1:00 pm – 3:30 pm, Exhibitor Set-up
4:00 pm – 6:00 pm, IIABSC Registration Desk open
4:00 pm – 6:00 pm, WELCOME EVENT with Exhibitors
6:30 pm – 8:30 pm, OPENING RECEPTION with Entertainment

MONDAY, OCT 13
7:15 am – 1:15 pm, IIABSC Registration Desk open
7:30 am, Breakfast
9:00 am – 9:45 am, Networking Break in Exhibit Hall
11:45 am – 1:15 pm, NETWORKING LUNCH with Exhibitors
*Lunch open to EXHIBITORS at 11:15am.
1:15 pm – 2:15 pm, Exhibitor Booth Tear Down

Policies

Early Booth Breakdown Policy: Exhibit booth Breakdown outside of specified breakdown times is strictly prohibited. Those in violation of this regulation will incur a penalty fine of $750 and will not be permitted to exhibit at future events until the fine has been paid in full. Requests for early breakdown will incur a $500 fee. We expect exhibitors to have at least one Rep present at booth during exhibit hall hours until the end of the event. IIABSC assumes all exhibitors agree to these terms unless special requests or permission is indicated in writing prior to event. IIABSC also requests that our exhibitors and company attendees not schedule events for agents during scheduled IIABSC functions.

Scroll down for Exhibitor Payment & Cancellation Policies

PRIORITY REGISTRATION SCHEDULE:

All Partners receive priority registration for exhibit space and event sponsorship add-ons. See below for schedule.

Diamond/ Diamond Elite –
Platinum –
Gold –
Silver –
Bronze –

PALMETTO PARTNER BENEFITS:

All Partners will have a greyscale ad in this year’s printed event program. Send your files to Communications Director Anita Trevino by XX. See below for details.

Diamond ELITE Level

• Complimentary “Double-standard” exhibit booth in a prime location (or booth your choice type and location with priority selection)
• Four full Conference Company Rep. registrations (regular attendee or additional exhibitor)
• Reduced rates of $385 per additional Palmetto Partner attendee
• Ad space in event program, full-page, greyscale ad measuring 7.5 in x 9.75 in with quarter-inch bleeds.

Diamond Level

• Complimentary “Double-standard” exhibit booth in a prime location (or booth your choice type and location with priority selection)
• Three full Conference Company Rep. registrations (regular attendee or additional exhibitor)
• Reduced rates of $385 per additional Palmetto Partner attendee
• Ad space in event program, full-page, greyscale ad measuring 7.5 in x 9.75 in with quarter-inch bleeds.

Platinum Level

• Complimentary Premium exhibit booth in prime location (or booth your choice type and location with priority selection)
• Three full Conference Company Rep. registrations (regular attendee or additional exhibitor)
• Reduced rates of $385 per additional Palmetto Partner attendee
• Ad space in event program, half-page, greyscale ad measuring 7.5 in wide x 4.875 in tall with quarter-inch bleeds.

Gold Level

• Complimentary Premium Exhibit booth of your choice (includes one exhibitor, small sign with company name)
• Three full Conference Company Rep. registrations (regular attendee or additional exhibitor)
• Reduced rates of $385 per additional Palmetto Partner attendee
• Ad space in event program, quarter-page, greyscale ad measuring 3.5 in x 4.625 in. No bleeds.

Silver Level

• Complimentary standard-size exhibit booth (includes one exhibitor attendee, small sign with company name). Upgrade to Premium size for $500.
• One full conference Company Rep. registration (regular attendee or additional exhibitor)
• Reduced rates of $385 per additional Palmetto Partner attendee
• Ad space in event program, business card size, greyscale ad measuring 3.5 in x 2 in. No bleeds.

Bronze Level

• Reduced rates for exhibit space. Standard booth – $995. Premium booth – $1,175.
• One full Conference Company Rep. registration (regular attendee or additional exhibitor)
• Reduced rates of $385 per additional Palmetto Partner attendee
• Ad space in event program, business card size, greyscale ad measuring 3.5 in x 2 in. No bleeds.

DAY ONE

1:00 – 3:30 pm
Exhibitor Setup
Location
Agenda Item Description

4:00 – 6:00 pm
Registration Desk Open
Location
Agenda Item Description

4:00 – 6:00 pm
Welcome Reception w/ Exhibitors
Location
Agenda Item Description

6:30 – 8:30 pm
Opening Reception
Location
Agenda Item Description

DAY TWO

7:30 – 9:00 am
Breakfast
Location
Agenda Item Description

7:15 am – 1:15 pm
Registration Desk Open
Location
Agenda Item Description

8:00 – 9:00 am
Business Session
Location
Agenda Item Description

9:00 – 9:45 am
Networking Break w/ Exhibitors
Location
Agenda Item Description

9:45 – 11:45 am
Opening General Session
Location
Agenda Item Description

11:15 am – 1:15 pm
Networking Lunch w/ Exhibitors
Location
Agenda Item Description

1:15 – 2:15 pm
Exhibitor Breakdown
Location
Agenda Item Description

starting at 1:30 pm
Optional Activities
Location
Agenda Item Description

6:40 – 9:00 pm
Awards Banquet & Entertainment
Location
Agenda Item Description

DAY THREE

8:00 – 10:30 am
Closing Session & Plated Breakfast
Location
Agenda Item Description

IIABSC has a room block at The Hyatt Regency Hotel in Greenville, SC. You must be registered for the convention to reserve a hotel room in our block.

• Discounted room rate starts at $XX + tax and fees
• Resort View: $XX + tax and fees and
• Ocean View: $XX + tax and fees per room/per night.

DEADLINES/ Room Block Guidelines: Room Block/Discounted rates expire XX, or when all rooms have been sold.

Instructions for reserving your room will be included in your automatic registration confirmation email that you will receive after submitting your online registration. If you do not receive the confirmation email, then your registration has NOT been received by IIABSC. Be sure to include the email address to whom you want the confirmation to go to and you also have the option to send a copy of the receipt to alternate individuals if necessary.

Guests are not permitted to hold multiple rooms under the same name. For each guest room reservation, you MUST have a corresponding conference registration with IIABSC or your reservation is subject to being dropped form our block.

We do expect to sell out! Room availability is not guaranteed. Attendees are prohibited from reserving multiple rooms in one name and will be at risk of being dropped from our room block. Each room reservation is required to have a corresponding event registration.

All reservations that fail to arrive on the scheduled arrival date will be considered No-Shows and a charge of one night’s room, tax and Resort Charge will be posted to the individual Attendee’s credit card on file.

Business/ Cocktail
Men:  Coat and tie
Women:  Cocktail dress or pantsuit

Resort Casual
Men:  Jacket optional, casual pants or shorts with collared shirt or golf shirt.
Women:  Casual dress, sundress, or pants/skirt/shorts with blouse or golf shirt.

Casual 
Men:  Casual pants, shorts or jeans with golf shirt.
Women:  Casual dress, sundress, or pants/jeans/skirt/shorts with shirt.

EVENT PRIZE

Make a $100 or more contribution to InsurPac leading up to convention or onsite for the chance to win big at this year’s IIABSC Annual Convention awards banquet. Every $100 contributed between now and convention earns a chance to win. You do not need to be present to win.

SPONSORED BY:

GRAND PRIZE DRAWING

Every $1,000 or more contribution made ANY TIME in 2026 earns the chance to win our GRAND PRIZE, to be drawn at the beginning of the awards banquet. You do not need to be present to win.

Contributions can be made online prior to the convention using the links above or onsite at the InsurPac table in the exhibit hall. Contributions must be made by cash, personal check or personal credit card. Due to federal regulations, no corporate checks or credit cards can be accepted, and no portion of contributions to InsurPac are tax deductible.

SPONSORED BY:

MORE ABOUT INSURPAC:

InsurPac is the political action committee of our national association. It complements our federal legislative program and allows us to discuss important issues with legislators, but its funds need replenishing before and after every election cycle.

InsurPac and political action committees are part of the political process, and as heavily regulated as our industry is, unfortunately it is a process we can’t afford to ignore!

Important ongoing federal legislative discussion impacting our industry this year include: National Flood Insurance Program re-authorization and reform, insurance regulatory reform, small business tax credits, opposition of the FTC non-compete proposal and crop insurance.

Our IIABSC Foundation is a charitable organization dedicated to community service and promoting the positive image for members of industry. Contributions are fully tax deductible and can be made by individuals or companies. VISIT THEM ONSITE AT BOOTH #XX.

Make a $50 contribution to the IIABSC Foundation leading up to the IIABSC Annual Convention and get the chance to win <<prize description>>.

Every $50 contribution = 1 entry to win!
$150 = 3 entries
$350 = 8 entries
$500 = 12 entries

All attendees are eligible. Winner will be drawn during the Awards Banquet Monday evening. You do not need to be present to win.

Attendee Payment Policy

Full payment MUST be sent with registration.

Payment by Credit Card only. If payment by check is needed, please submit a request in writing by email to Stacy Boan.

Exhibitors paying by check must submit payment within one week of registering or payment is considered late and will be subject to losing your booth reservation.

Attendees and exhibitors will not be permitted to enter the event without submitting payment for all exhibitors and booth items.

Exhibitor Payment Policy

Full Payment is due immediately by credit card when registering online. Balances not received by their due date may be subject to a late fee or release of booth to waiting exhibitors. If you have questions regarding a payment by check, this request must be made in writing by email and please be aware we are unable to hold a booth for more than five business days without having received payment in full.

Attendee Cancellation Policy

Requests received within 45 days or more of the event, will receive a 50% refund. No refund will be issued for any cancellation requests received within 15 days of the event. Any approved refunds in full regardless of reason will and outside of the 45 day window be subject to a $50 processing fee.

No refunds will be processed for “no shows.” Any other requests for cancellation beyond these guidelines will be assessed by IIABSC and a refund will be granted on a case-by-case basis while following the policy specified below.

All cancellations/changes must be made in writing. IIABSC gladly complies with Title III of ADA.

Exhibitor Cancellation Policy

Any requests for booth cancellation received after submitting an online registration and payment will receive a 50% refund. No refund will be issued for any cancellation requests received on or after Sept. XX. Exceptions and partial refunds will be made at the discretion of IIABSC depending on the date the request is received and IF the booth can be fully re-sold. EXHIBITORS who “no show” or with no notice of cancellation will be fined $750. Exhibitors who break down early without advanced permission will also be fined.