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2014 Agency Universe Study - Technology Summary

High-level aspect with technology impacts

The Agency Universe Study (‘AUS’) is a product of Future One, a cooperative effort of the Independent Insurance Agents & Brokers of America (IIABA) and independent agency companies.  The AUS started in 1983 and was fielded every 4-5 years, until 2002, when it went to biennially to stay abreast of the fast-paced changes in the industry.
 
ACT is providing an overview of the technology –focused results of this 2014 survey.  A management summary of the full report can be ordered at The IIABA website.
 
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Technology Section; High-level Findings
 
The total number of independent agencies in the United States remains stable at 38,500 (stable over past 4 years).  The survey had 3,628 respondents, providing input regarding their 2013 experiences.
 
2013 Budget - % of Agencies who include each technology activity as part of 2013 Marketing Program
64% -   Creating/Maintaining Website
43% -   Social Media (up from 26% in 2012)
29% -   Creating/maintaining portal technology
27% -   SEO
18% -   E-marketing activities
11% -   Digital content - blogs, webinars
  6% -   Video – YouTube, etc.
 
Additional budget insights:
40% outsource Website & computer set-up/network/programming.
20% outsource Social Media
 
Agency Portal focus:
Agencies that allocate marketing funds to their websites and/or portals continue to put more emphasis on providing general information than on web-based transactions.  Percentages offering:
 
95%     Info on agency personnel
85%     Brand/positioning/mission (up 17% from 2012)
79%     Info on carriers/products
57%     General communication (links to personnel email)
54%     Links to carriers’ consumer sites
44%     Request quotes with online app (not Real Time)
18%     Access to mobile-optimized version of website
15%     Billing
12%     Real Time quoting
 
 
Social Media:
 
Social tools are primarily being used to build the agency’s brand (90%) & attract new prospects (89%).
61% of agents responded that they are also using Social to provide clients with timely insurance information (think Hurricane Sandy, other weather events).
 
In order, the Social channels used “Often” are Facebook (59%), LinkedIn (34%), Google+ (16%), Twitter (13%), & YouTube (4%).  Few are using Pinterest, Instagram and FourSquare. (<3%)
 
44% have staff spending 6 hours or more on Social media.
67% of agencies reported they do not have a Social Media Policy in place for their staff.
 
 
Overall Technology Challenges:
 
No surprises from 2012-2014 with tech challenges, although ‘marketing agency effectively via internet’ has moved up as a challenge.  Those ranked 1, 2, or 3 as top challenge:
 
50% -   Dealing with multiple carrier interfaces
46% -   Marketing agency effectively on the internet
42% -   Overall cost of technology
39% -   Keeping pace with technology changes
26% -   Managing agency IDs and passwords
26% -   Ensuring confidentiality of electronic data transmitted
 
 
Comparative Raters: 
 
                    Highest utilization in Personal Lines:  EZLynx (19%), PL Rating (12%), SEMCAT (4%). 
                    Note: Rating via management systems - 1% each for TransactNOW and Transformation Station. 
                    48% report they are not using a comp rater.
** 67-70% of agencies using comp raters rank them as ‘very valuable’.
 
 
Management Systems: 
 
Trend continues stable, with little change between the market share of the major systems.
79% of respondents are using a management system.
Highest utilization:      17%     AMS360
15%     TAM
  6%     Hawksoft & EZLynx
  4%     DORIS, NASA
  3%     Xanatek, QQ Catalyst, Partner XE, and Prime
  2%     Agency Advantage, EPIC, InStar
 
 
Management System Functions (both PL and CL):
 
Seeing more equality here than in the past.  The insurance industry is starting to see significant movement on Alerts/Activity Notes.  Similar results between PL & CL, although PL slightly higher -
Surveyed value of functions through management system:
78%     Customer view/search
75%     Inquiries on claims, billing, etc.
71%     Payments
71%     Real Time Auto Quotes
70%     Real Time Homeowners quotes
76%     Endorsements
65%     Endorsements
63%     Activity Notifications
57%     Claims Reporting
40%     Carrier Loss Runs (Note: important to 63% of Jumbo agencies)
 
Download:
                    Between 6-7 in 10 agencies use Personal Lines, Commercial Lines, & Direct Bill Commissions Statement Download. 
                    Results show clearly better implementations for Jumbos, but still consistent focuses on DL and DBCS, paperless. 
 
Overall processing technologies used:
94% use at least one type of download processing technology.
 
71%     Personal Lines DL
57%     Direct Bill Commissions Download
57%     Commercial Lines Download
56%     Carrier ePolicy Delivery to agency
47%     Paperless office (Personal Lines)
42%     Secure email
  Note: Roughly one-third of agencies have realized cost savings by using paperless communications.  A similar proportion feels that insureds are equally receptive to e-documents and paper documents. 
 
Electronic Communications Used:
Activity Notifications reflects the industry focus in the past couple years, texting becoming more prevalent. 
 
57%     Activity Notifications from the carrier
35%     Texting withy clients
32%     Tablets/smartphones
28%     Agency eSignature solutions
26%     Carrier eSignature solutions
22%     Instant Messaging within the agency
15%     Intranet for internal communications
  8%     Mobile apps for clients
  5%     Mobile apps from the carrier
 
Finally, 44% of agencies feel they have achieved significant productivity improvements through technology implementations.
Only 28% indicate they have written security plans, and only 21% have written disaster plans.
 
Adobe PDF version of this summary: 2014 Agency Universe Study - ACT Summary - 2014Nov02.pdf2014 Agency Universe Study - ACT Summary - 2014Nov02.pdf 
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